Microsoft Office 365 vs. Google Workspace

It’s the office application equivalent of the Apple vs. Samsung battle: Is Microsoft Office 365 or Google Workspace (formerly G Suite) the better option for your business?

Ultimately, preference plays a significant role in determining which option is right for your organization.

However, to help you understand what features you may or may not like between the two platforms, we’re putting Office 365 and Google Workspace up against each other.

Most business professionals have at least an inkling of what features the two solutions include. Still, if you need a refresher, Office 365 and Google Workspace are cloud-hosted solutions for office applications.

  • With Office 365, you’ll use Outlook, Word, Excel, PowerPoint, Teams, Exchange, OneDrive, and SharePoint.
  • With Google Workspace, you’ll use Gmail, Docs, Sheets, Slides, Chat, Meet, Calendar, and Drive.

As you’re looking at which vendor has the best solutions for your organization, here are the applications and features you’ll want to evaluate:

  1. Application differences
  2. Cloud Storage
  3. Overarching focus

You’ll find a few differences in the following sections, but Office 365 and Google Workspace are comparable in virtually every respect.

In the end, it’s up to you to determine if the minor differences are enough to sway your decision or if you’ll stick to your personal preference.


Office 365 vs. Workspace: Application Differences

Microsoft and Google offer similar features for office needs:

  • Exchange and Outlook or Gmail let you send, receive and sort emails.
  • Word and Docs are both word processors.
  • Excel and Sheets let you create spreadsheets.
  • PowerPoint and Slides are for creating slideshow presentations.
  • Teams or Chat and Meet give instant messaging and video meeting capabilities.
  • OneDrive and SharePoint or Drive are your cloud storage applications. (We’ll discuss this more in a later section.)

Of course, each vendor has designed their respective applications slightly differently, so even though the same features may be available, navigation, shortcuts, and layout will vary.

Without getting into too much of a feature war, there are some differences worth noting among the comparable applications.

For example, Microsoft Teams combines instant messaging and video calls in a single application. But with Google Workspace, you’ll use Chat for instant messaging and Meet for video calling.

The last notable difference you should know about for this article is the availability of desktop applications. As cloud-hosted solutions, you can access Office 365’s and Workspace’s applications on the web.

Some Microsoft licenses offer all the Office 365 programs as downloadable desktop applications, whereas Google is solely web-based with the option to use Gmail and Drive offline.

For the most part, the difference between Office 365 and Google Workspace is more about layout than functionality.

The two options differ the most in how they include cloud storage with their solutions.

With Office 365, each user receives 1 Tb of OneDrive space to store their files. Additionally, your company has a pool of 1Tb of company-wide use in SharePoint, and you get an extra 100 Gb of storage for each user.

If that isn’t enough for your business, you can purchase more space for your SharePoint storage.

Workspace takes a different approach to cloud storage.

They don’t have an alternative for SharePoint, and how much storage your organization has to use is dependent on the license tier you purchase.

The business starter tier includes 30 Gb of space per user, and at the business standards level, your organization gets a total of 2 Tbs of cloud space.

Google pools storage, meaning the total space is available across the organization. So, for example, with the business starter tier, you could have one user taking up 25 Gb of cloud space and another using 35 Gb instead of an even split.


Office 365 vs. Google Workspace: Big Picture Focus

When you think of Microsoft and Google, you likely associate the two vendors with different technology.

Microsoft is typically thought of alongside Windows Operating System or servers, while Google is associated with its namesake search engine.

These associates are a product of the different areas of technology the two industries have focused on.

So when it comes to your business solution, you can expect Microsoft and Google’s overarching focus to translate into their office solutions.

Office 365 incorporates desktop applications and machines, and Google is primarily cloud-focused and web-based


Which Is Right for Your Business?

Understand that regardless of which solution you choose for your business, Microsoft and Google have options that will meet your needs.

Besides design and user interfaces, the only significant difference is that their cloud storage is structured differently. Otherwise, it’s splitting hairs as to which vendor has better features.

So, it ultimately comes down to your preference.

Some people are loyal to Microsoft, while others are on the opposite end of the spectrum and want to avoid Office products at all costs.

In general, Workspace is popular with non-profits and start-ups, but Google certainly isn’t limited to those demographics.

If you want to see for yourself what Office 365 can do for your organization, sign up for a free, 30-day trial.

Otherwise, you can set up a free virtual consultation to learn more about how the two options would look in your IT environment.

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